Event Sponsor/Exhibitor Rules & Regulations

ELIGIBLE EXHIBITS:
Exhibition is restricted to companies that are in good standing with GRA. GRA reserves the right to determine the eligibility of any company or product for inclusion in the meeting and reserves the right to reject, evict or prohibit any exhibit in whole or in part, or any exhibitor, or his/her representatives, with or without giving cause.

NON-ENDORSEMENT:
GRA does not in any way imply endorsement of any product or service of any exhibitor by entering into the exhibitor contract.

REFUNDS:
GRA will provide a refund of 50% of the booth rental fees if written notice is received at least 30 days before the sponsored event.

CANCELLATION:
GRA’s performance, in whole or part, is subject to acts of nature, war (whether declared or not), government regulation or advisory, disaster, fire, earthquakes, accidents or other casualty, strikes or threats of strikes, civil disorder, acts or threats of terrorism, government retaliation against foreign enemies, curtailment of transportation services or facilities, the unavailability of the contracted facility, lodging or other necessary facilities, or other causes beyond GRA’s control making it illegal, impossible or commercially impracticable to hold the respective events. GRA shall immediately notify exhibitors in the event of termination.

HOLD HARMLESS:
To the fullest extent permitted by law, exhibitors shall indemnify, defend and hold GRA, its subsidiaries, and their officers, employees and agents, harmless from any and all liability that might ensue from any cause whatsoever associated with exhibitor’s attendance at, exhibition and use of space at the GRA Annual Meeting or other events.

BOOTH ASSIGNMENTS:
Booths will be assigned on a “first come, first served” basis and in the best interest of the exhibition. Assignment of exhibit space shall be solely at the discretion of GRA. Application for booth space must be made by email, mail or fax with payment in full. Booths will
not be reserved by phone.

INSURANCE:
All exhibitors are responsible for arranging risk coverage with a suggested $500,000 of general liability insurance.

ABANDONMENT OF SPACE:
Any space not claimed and occupied prior to the show opening may be resold or reassigned without refund. All booths must be staffed by an authorized company representative during all show hours. Each exhibit must be open for the duration of official show hours and must be closed at all other times. Invitations to participate in future GRA meetings will be withheld if booth space is abandoned.

EXHIBITOR CONDUCT:
No exhibitor or member of an exhibit staff shall behave in a manner offensive to decency